To: [insert supervisor's name] 

From: [insert name] 

Subject: Request to Attend K–12 UC 2026 – Strategic Opportunity for Our Team 

Dear [insert supervisor's name], 

I’d like to request approval to attend Blackbaud's K–12 User Conference (K–12 UC 2026), taking places July 15–17, 2026, in Boston. The event is a premier gathering of private and independent school professionals, designed to inspire, empower strategic leadership, and foster meaningful connections across the K–12 community. 

Attending would allow me to deepen my expertise with Blackbaud solutions, explore new strategies for operational efficiency, and bring back actionable insights to benefit our team. Here's how [name of school] would gain value:  

  

  • Maximizing our investment: With 50+ breakout sessions, I'll learn best practices and advanced techniques to get more from our Blackbaud solutions
  • Expand our network: This is the largest gathering of Blackbaud K-12 customers in the world, so I’ll have the opportunity to build our network with peers from other organizations.  
  • Explore Tech Enhancements: The event also includes dozens of Blackbaud’s tech partners, giving us a chance to evaluate integrations and innovations that could strengthen our tech stack. 

Here’s an approximate breakdown of the costs:  

  • Registration: [reference current pricing]  
  • Airfare: [insert] (Flights into Boston in July are currently under $XXX roundtrip, for more accurate costs try searching from your home airport)  
    Note: With the 2026 World Cup taking place this summer, flight demand is expected to spike—booking early will help secure lower fares and better availability.
  • Hotel: $XXX per night (varies across hotel room blocks – check them out here)  
  • Any meals, not covered in conference pass: $100 (most meals are covered, except dinner)  
  • Total Estimate: [insert]  

To ensure ROI, I'll submit a post-conference report summarizing key takeaways and recommendations for our team and broader organization.  

Thank you for considering my request–I'm confident this experience will deliver measurable value for both my role and our strategic goals. Looking forward to your reply.  

Sincerely,

[insert name]